Understand
We learn how your organisation works, what you use today and what you need Gravity to solve.
One connected workforce. Moving in the same direction.
Your company. Your people. Your Gravity.
Gravity is a complete workforce operating system configured around the way your organisation actually works — not an off-the-shelf platform you are left to set up yourself.
From 2 employees to 10,000+, we build your company structure, teams, locations, permissions and selected modules around you, then support you from first enquiry through launch and beyond.
Just looking for information? Start here.
Company configured · Fast implementation · Launch support · Ongoing support
The system follows the way people actually move through your business
Information should never reach a dead end. An interview becomes a decision; an accepted offer becomes onboarding; onboarding becomes one employee record; the rota feeds the working day; actions return to the right manager with evidence attached.
Built around your organisation
You do not adapt your business to Gravity. We configure Gravity around your business.
Every Gravity environment starts with the organisation using it. Your structure, locations, managers, roles, permissions, policies, working patterns and chosen modules are prepared as part of your implementation.
Configure
We prepare your structure, access, modules and workflows so your team is not handed an empty system.
Launch
We stay with you through rollout and go-live, with an implementation plan proportionate to your size and complexity.
Support
Support continues after launch for as long as you use Gravity, so the platform can evolve with your organisation.
Bespoke does not have to mean slow.
A smaller organisation can be configured and launched quickly. Larger or multi-site organisations can roll out by company, department, location or phase. Either way, you know what is being set up, who is responsible and what happens next.
Built from real operations
30+ years of operational experience helped shape Gravity.
Gravity has been designed around the realities of running operational businesses — changing rotas, casual workforces, onboarding, absence, training, safety, documents and the day-to-day decisions managers need to make quickly.
The working day
Scheduling, availability, cover and live operational changes are treated as core workforce needs.
The people using it
Employees see what they need next, while managers get quick access to the right action, record or document.
What happens next
Gravity connects events to follow-up actions so information moves forward instead of stopping in a system.
Not just managing employee records. Managing what happens next.
How Gravity works
The complete employee journey, in the right order
Progress moves forward naturally, while withdrawals, rejections and leavers remain securely archived with their history intact.
Set up your organisation
Create the company, divisions, areas, sites, reporting lines and branded communications. Give each manager only the locations and capabilities they need.
Recruit and interview
Capture applications, schedule interviews, use public booking links, record outcomes and progress candidates through further interviews, offers, rejection or withdrawal.
Offer and onboard
Issue offer letters and contracts, collect personal and payroll details, policies, declarations, uniform requirements and right-to-work evidence through a clear pre-start checklist.
Prepare the first day
Confirm the start date, site, manager and role. Assign induction, required documents and training while the new starter sees exactly what remains in My Gravity.
Run the working day
Publish rotas, manage availability and swaps, track holidays and absence, clock staff in and out, assign checks and connect actual hours to the live schedule.
Support the employee lifetime
Keep training, achievements, meetings, reviews, sickness, return-to-work, HR cases, safety and operational evidence together until exit and secure archiving.
Nothing gets lost along the way. Withdrawals, rejections and leavers move into a secure archive — with their full history, evidence and records intact.
Connected features
Every part of workforce management, stitched together
Use the full platform or give each site and manager a focused view based on their responsibilities.
People & Organisation
Employee records, positions, headcount, companies, divisions, areas, sites, reporting lines, contracts and granular access.
Recruitment & Interviews
Vacancies, applications, public booking links, interview stages, scorecards, offers, rejections, withdrawals and archived candidate history.
Onboarding & Right to Work
Contracts, policies, personal and payroll details, declarations, right-to-work evidence, first-day readiness and structured onboarding.
Scheduling, Time & Leave
Availability, manual and automatic rotas, shift swaps, leave, sickness, QR/PIN clocking, timesheets and payroll-ready totals.
Workforce Planning & Cover
Positions and headcount, demand forecasting, auto-scheduling, capability gaps, expiring evidence and qualified replacement search.
Learning, Training & Performance
Courses, training records, certificates, expiry tracking, competency sign-off, probation, objectives and performance reviews.
Pay, Rewards & Payroll Documents
Payroll-ready outputs, payslips, P60s and P45s, employee rewards, benefits links and secure personal pay documents.
Voice, People Journeys & Employee Relations
Gravity Voice, guided People Journeys, Resolve, Speak Up, cases, HR guidance, risk checking and protected two-way reporting.
Meetings, Policies & Documents
Meeting notes, transcription, actions, employee sign-off, policies, templates, bulk letters, e-signatures and controlled document history.
Gravity Protect
Incidents, hazards, risk assessments, COSHH, inspections, briefings, personal safety profiles, actions, evidence and manager sign-off.
Gravity Maintain
Public and employee issue reporting, triage, assignment, photo evidence, completion, recurring-fault intelligence and maintenance analytics.
Gravity Spend
Company cards, petty cash, suppliers, receipt OCR, purchase controls, approvals, weekly packs, reporting and immutable financial history.
Gravity Next
Do Now, Coming Up, Waiting On and Quick Wins, plus morning briefings, end-of-day wrap-ups and cross-feature operational signals.
Compliance, Law & Policy Intelligence
Compliance dashboard and score, employment-law changes, policy update prompts, policy checklist, secure reports and exports.
Workflow Automation
Configurable fields, forms, triggers, approvals, cross-feature workflows, run history, recovery controls and governed automation.
Multi-company, Multi-site & Integrations
Company, division, site and area scoping, payroll connectors, APIs, webhooks, SSO foundations and role-based administration.
My Gravity
A modern employee portal that shows each person what matters now
Employees use their own PIN-secured portal. Their view is intentionally simpler than management’s: clear next steps, due dates, documents, shifts and actions without exposing the wider application.
First day, site, manager and onboarding progress
Contracts, policies and documents to review or sign
Personal details, declarations and right-to-work tasks
Next shifts, rota, availability, holidays and swaps
Clocking, timesheets and recorded hours
Training, achievements and expiry reminders
Assigned checks, maintenance and manager actions
Meeting notes, messages and sign-off requests
My Gravity
Good morning
Do now
Complete right-to-work evidence
Due today
Next shift
Saturday · Main site · 08:30
Rota
Training
Ride operations refresher
Due in 5 days
Action
Weekly workplace check
Open form
Built for real operations
Sites, rides, work areas, casual and contracted staff, recurring checks, photos, evidence and live changes—not just an HR filing cabinet.
Clear cause and effect
Assignments create employee actions. Completion returns evidence. Failed inspections create maintenance work. The next responsible person is always visible.
A trustworthy history
Role-scoped records, signatures, immutable events, audit trails and reports show what happened, when it happened and who was responsible.
See Gravity your way
Take the test drive yourself, or let us show you around.
You should not have to sit through a sales presentation just to decide whether a platform is worth exploring. Choose the type of demonstration that suits you.
Request a self-guided demo
Request information and access to our populated demonstration environment, then explore example employees, managers, teams and workflows in your own time — without somebody talking you through every screen.
Request information & self-guided demoRequest a guided demo
Tell us a little about your organisation and one of our specialists can focus the demonstration on the areas that matter to you rather than giving you a generic tour.
Request information & guided demoStraightforward pricing
Clear subscription pricing. A platform configured for you.
Active-employee pricing keeps the ongoing cost clear. Your Gravity environment is then configured around your organisation, with implementation and launch support agreed to suit your size and complexity. Prices exclude VAT.
Standard term: a 12-month initial agreement, then rolling thereafter. Larger or more complex implementations can be scoped separately where required.
Gravity People
The complete employee record, from first application through the working relationship.
£3.49per active employee / month
£49 monthly minimum
Recruitment, interviews and onboarding
Employees, My Gravity, policies and documents
Leave, absence, learning and performance
Gravity Voice and guided People Journeys
Cases, meeting notes, HR guidance and reporting
Gravity Workforce
Everything in People, with the tools required to plan, record and reconcile the working day.
£4.49per active employee / month
£59 monthly minimum
Everything in Gravity People
Scheduling, availability, swaps and published rotas
QR clocking, timesheets and payroll-ready hours
Capability & Cover workforce resilience
Working-day reporting and reconciliation
Gravity Complete
The connected workforce operating system for organisations running people, sites and real operations.
£5.99per active employee / month
£79 monthly minimum
Everything in Gravity Workforce
Gravity Resolve
Speak Up
Gravity Protect, Maintain and Spend
Gravity Next proactive intelligence
Mixed workforce pricing
Do not pay a full licence for every casual worker.
Casual workers can be priced at £1 per active casual per month. They keep the operational access they need — including scheduling, availability and relevant workplace actions — without being priced as a full employee licence.
100 full employees
£599
Gravity Complete at £5.99 each
100 casual workers
£100
Casual access at £1 each
200-person workforce
£699
Total monthly subscription
Payroll and integrations
Connect without an enterprise-sized setup bill
Payroll-ready exports are included in Workforce and Complete. API work is priced according to the actual connection, rather than assuming every provider requires a large bespoke project.
Payroll-ready export
Included
Existing supported connector
Included or configured at cost
Standard documented payroll API
From £295 one-off
Complex bidirectional integration
Scoped separately from £1,000
Third-party provider charges are excluded. Bespoke development, unusual authentication, multiple payrolls, historic migration and complex two-way rules are quoted after scope confirmation.
Price versus capability
Compare the headline price — then compare what is actually in the platform.
Entry prices can look similar while covering very different products. This matrix uses publicly advertised information and separates core HR, workforce tools, employee relations, safety, operations, spend, planning and automation so the comparison is easier to read.
| Platform | Headline price | People / HR | Recruitment & onboarding | Rota / time | Learning / performance | Voice / employee relations | Safety | Operational maintenance | Spend / expenses | Workforce planning | Automation / compliance |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Gravity CompleteGravity | £5.99/employee | Included | Included | Included | Included | Voice + Resolve + Speak Up | Protect | Maintain | Spend | Headcount + demand + cover | Next + workflows + law |
| StaffSavvy Workforce — official source, opens in a new tab | From £4.99/person | Included | Add-on | Included | Included | HR tools | Not advertised | Not advertised | Not advertised | Scheduling focused | Triggers & workflows |
| Deputy Core + HR — official source, opens in a new tab | £6.25/user | HR add-on | HR add-on | Included | Limited | Feedback / HR | Not advertised | Not advertised | Not advertised | Auto-schedule + demand | Compliance + AI |
| CharlieHR + Recruit — official source, opens in a new tab | From £21 + £55/mo | Included | Add-on | Not advertised | Not advertised | Surveys / advice add-on | Not advertised | Not advertised | Not advertised | Not advertised | Core automations |
| Breathe HR — official source, opens in a new tab | From £24/company | Included | Add-on | Add-on | Performance included; Learn add-on | Engagement | Add-on | Not advertised | Expenses add-on | Not advertised | Workflows & tasks |
| BrightHR — official source, opens in a new tab | £83.35/mo displayed for 5 staff; use calculator | Included | Plan dependent | Included | Limited | HR advice on higher plan | Add-on / higher plan | Not advertised | Expenses | Not advertised | Law updates / reporting |
| RotaCloud — official source, opens in a new tab | Calculator based | Limited | Not advertised | Included | Not advertised | Not advertised | Not advertised | Not advertised | Not advertised | Rota focused | Limited |
| Sage HR — official source, opens in a new tab | From £5/employee | Included | £184.45/mo add-on | +£5/employee (rota + timesheets) | Performance add-on | Feedback | Not advertised | Not advertised | £1.25/employee add-on | Not advertised | Onboarding workflows |
| Access PeopleHR — official source, opens in a new tab | £3–£9.50/employee | Included | Plan dependent | Timesheets in Pro; rota scope to confirm | Learning included | Surveys / AI | Not advertised | Not advertised | Expenses from Core | Not advertised | Elite+ workflows |
| Employment Hero — official source, opens in a new tab | £4–£7/employee + add-ons | Included | Included | +£2/employee | Engage / add-on content | Engagement + advisory add-on | Not advertised | Not advertised | Expenses in Engage | Elite | Elite workflows + AI |
| Factorial — official source, opens in a new tab | From £5.40/user | Included | Available | Available | Available | Engagement | Not advertised | IT / project tools | Expenses + procurement | Shift coverage | Approvals + AI |
| HiBob — official source, opens in a new tab | Custom quote | Included | Module | Via integrations | Module | Engagement | Not advertised | Not advertised | Finance / payroll focus | Workforce Planning | Bob AI + workflows |
| Rippling — official source, opens in a new tab | Custom modular quote | Included | Module | Module | Module | Surveys + HR services | Not advertised | IT platform | Full Spend suite | Headcount planning | Compliance 360 + Workflow Studio |
| Connecteam — official source, opens in a new tab | Paid Basic: US$35/hub/mo (30 users) | HR & Skills hub | Limited | Operations hub | HR & Skills hub | Surveys + comms | Forms / checklists | Tasks + forms | Not advertised | Scheduling focused | Forms + automations |
| Nexus HR (Spain) — official source, opens in a new tab | Pro: €5/employee/mo; free up to 3 | Included | Not advertised | Time / shifts focused | Not advertised | Not advertised | Not advertised | Not advertised | Finance on higher plan | Not advertised | Spanish time compliance |
Mixed workforce comparison
What happens when a business has permanent employees and a large casual workforce?
The first scenario is 100 employees + 100 casuals. The second is 150 employees + 200 casuals. For providers that charge per user, active account, employee or team-member headcount, every casual who needs app access is included in the billable population. Quote-only and calculator-based products are left as such rather than estimated.
| Platform | 100 employees + 100 casuals | 150 employees + 200 casuals | What the figure means |
|---|---|---|---|
| Gravity CompleteGravity | £699 | £1,098.50 | 100 or 150 full employee licences at £5.99, plus casual worker licences at £1 each. The casual rate keeps scheduling, availability and operational access without charging every casual as a full employee. |
| StaffSavvy Workforce | ~£998* | ~£1,746.50* | Illustration at the advertised from-price of £4.99 per active account. StaffSavvy says its published rate is based on 100 active accounts, so larger-volume pricing may differ. |
| Deputy Core + HR | £1,250 | £2,187.50 | £4.25 Core + £2 HR add-on for every user who needs access. This still does not reproduce Gravity's full operations, safety and spend scope. |
| CharlieHR + Recruit | £796 | £904 | Charlie uses headcount bands rather than a straight per-user rate. These totals include Charlie Recruit, but Charlie does not provide the equivalent rota/time and operational suite in this package. |
| Breathe HR | From ~£628* | Quote above 200 | At 200 people, uses the published 151–200 core band plus the current from-prices for Business Essentials and Rota/Time & Attendance. Larger teams require confirmation and the feature set is still narrower than Gravity Complete. |
| BrightHR | Quote | Quote | BrightHR prices by employee numbers and advertises lower per-person rates at scale, but the public page directs larger businesses to a tailored quote. Casuals requiring accounts still increase the employee count used for pricing. |
| RotaCloud | Calculator | Calculator | RotaCloud prices by employee band through its calculator. The public page does not expose a reliable formula for 200 or 350 people, so no invented total is shown. |
| Sage HR + workforce modules | £2,934.45 | £4,996.95 | Core HR + Performance + Timesheets + Shift Scheduling + Expenses for every person, plus the fixed Recruitment module. |
| Access PeopleHR Elite+ | £1,900 | £3,325 | £9.50 per employee for Elite+ HR. This includes advanced HR workflow capability but is not a rota/scheduling equivalent to Gravity Complete. |
| Employment Hero Engage + Rota/T&A | £1,800 | £3,150 | £7 Engage + £2 Rotas & Time and Attendance for each active user. Workforce planning and advanced workflow features require the custom-priced Elite tier. |
| Factorial | From £1,080 | From £1,890 | Published Core starting price of £5.40 per user. Time, talent, finance and other modules are modular, so a broader Gravity-like configuration would cost more. |
| HiBob | Custom quote | Custom quote | Pricing is tailored by employee count, modules, implementation and support, so a defensible public total is not available. |
| Rippling | Custom quote | Custom quote | UK pricing is modular and quote-led across HR, IT, finance and workforce products. |
| Connecteam | $479 Basic hubs* | Enterprise quote recommended | Illustration using all three Basic hubs monthly for 200 users. Connecteam recommends Enterprise for larger organisations; its model is strong for deskless teams but the Basic bundle is not feature-equivalent to Gravity Complete. |
| Nexus HR Pro (Spain) | €1,000 | €1,750 | €5 per employee for Pro, counting everyone who needs an employee account. Nexus HR is primarily positioned around Spanish time and HR compliance. |
Why the casual rate matters
On Gravity Complete, moving from 100 employees + 100 casuals to 150 employees + 200 casuals takes the monthly subscription from £699 to £1,098.50. The extra 100 casual workers add £100 — not another 100 full £5.99 licences. That is particularly relevant to seasonal, hospitality, leisure, retail, events and other organisations where the operational workforce can be much larger than the permanent headcount.
Choose the right type of comparison.
These additional platforms cover different sizes and types of organisation. A published entry price is not a quote for an equivalent, fully configured system.
HR and employee experience
Compare employee records, onboarding, performance, reporting and the extra modules your organisation needs.
Personio — official source, opens in a new tab
Core HR and time tracking, with recruiting, performance, surveys and whistleblowing apps. Core Pro adds workforce planning. Pricing is by quotation.
BambooHR — official source, opens in a new tab
HR, recruitment and onboarding, with a UK time-and-attendance add-on that includes scheduling. UK plans advertise a starting rate of £8.10 per employee/month; businesses with up to 25 employees have flat-rate pricing from £200/month.
Larger, multi-site workforces
For complex organisations, compare rollout scope, workforce rules, payroll connections and support as well as licence cost.
ZellisONE — official source, opens in a new tab
A configurable platform connecting HR, workforce management, payroll, talent and benefits. Workforce tools cover scheduling, time and attendance and demand forecasting.
UKG Pro Workforce Management — official source, opens in a new tab
Enterprise workforce management covering scheduling, time and attendance, labour planning and operational visibility. Confirm the wider HR and payroll package separately.
Frontline and sector-specific operations
Scheduling specialists and industry platforms are relevant alternatives, but their scope is different from a general HR subscription.
Planday — official source, opens in a new tab
Shift scheduling, clocking, leave, team communication and workforce reporting.
Quinyx — official source, opens in a new tab
Frontline scheduling, demand forecasting, time and attendance and workforce analytics.
Fourth — official source, opens in a new tab
Workforce tools spanning recruitment, HR and onboarding, workforce planning, payroll and employee engagement.
Nexus by Radlea — official source, opens in a new tab
A UK workforce and business-management platform specifically developed for commercial cleaning. Pricing is available from the provider. This is a different product from Nexus HR in Spain.
Sources checked 17 September 2026. Descriptions summarise each provider’s advertised scope, not independently tested performance. Regional availability, implementation, minimum charges, add-ons and contractual terms should be confirmed directly with the provider.
Comparison basis and sources
Reviewed 17 September 2026. Prices exclude VAT/tax unless the provider states otherwise. “From”, custom and modular prices may not represent a like-for-like full-suite cost. “Not advertised” means the capability was not clearly presented in the public product/pricing material reviewed; it does not claim the provider cannot supply it. Nexus HR at nexushr.io is a Spain-focused time-tracking and HR product, not a verified UK compliance equivalent; it is distinct from Nexus by Radlea. Euro and US-dollar prices remain in their original currencies. Monthly, annual, per-company, per-user and per-hub pricing are not interchangeable. This is a general guide, not a quotation.
StaffSavvy source ↗Deputy source ↗CharlieHR source ↗Breathe HR source ↗BrightHR source ↗RotaCloud source ↗Sage HR source ↗Access PeopleHR source ↗Employment Hero source ↗Factorial source ↗HiBob source ↗Rippling source ↗Connecteam source ↗Nexus HR source ↗
Included = clearly advertised in the referenced package · Add-on / module / higher plan = extra product or package required · Limited = narrower or adjacent capability rather than the full Gravity feature group.
See what your Gravity could look like.
Request information and choose whether you want to explore Gravity yourself or have one of our specialists take you through the areas most relevant to your organisation. From first enquiry to launch and ongoing support, you will have someone with you.
Gravity provides UK-focused workforce tools, records and practical guidance. It is not a law firm and does not replace legal advice. Identity and right-to-work checks requiring an external identity service depend on the employer’s configured provider.